Reference Packages

Your referees are busy people. You need to make their lives easier by organizing as much of it as you can for them. You can do everything short of writing the letter itself.

If you want them to do more than one reference for you, make it easy on them by giving them a sheet of paper with the references you need by when. Make sure that each one is clearly labeled with specific instructions (for instance: you might need some in duplicate and some in triplicate). If your reference is submitting the letter themselves, then give them a stamped, addressed envelope. If your reference is returning the letter to you, make sure that you pick up the envelope when you say you will. Be sure to have them sign across the seal!

Your references want to write a good letter. Help them out by giving them a cheat sheet. On this sheet you should explain that you are jogging their memories. Write how long you have known them, what courses you have taken with them, and any accomplishments that you achieved with their help.

Include your resume or curriculum vitae in your reference package. You want to keep everyone up-to-date on your accomplishments. You should also include any essays that you had to write for your scholarship or university application. This means that your referees will be able to make direct mention of your future plans and how well-suited you are to the program.

Organizing your References

You need to keep master list of what applications are due when. You will want to have on this list who your references are for each subject. Check off each reference after you have received it or know that it has been sent.